Log template

Used Truck Inspection Form

This form helps organize used-truck findings before a qualified inspection and purchase decision.

By Dale Ostrowski · Founder and editor Published Last reviewed

Used semi-truck inspection scene with checklist, ECM report, tires, frame, and road test items.
Use inspection pages to organize findings before paying for a qualified mechanical inspection.

Use this template with the matching checklist pages, then compare repair totals against the maintenance cost calculator during monthly budget review.

Who Should Use It

Buyers comparing used semi trucks, especially when maintenance records and ECM reports need review.

HTML Table Version

Used Truck Inspection Form fields
Field Example Purpose
Truck VIN 1XK... Identifies the exact truck.
Advertised Mileage 612000 Seller-provided mileage.
ECM Mileage / Hours 618400 / 18600 Compare to advertised numbers.
Maintenance Records Partial PM invoices Record completeness.
Engine Findings Oil seep, no visible coolant leak Inspection notes.
Aftertreatment Findings DPF cleaned at 575000 Emission-system risk.
Tires / Brakes Steers 9/32, drives mixed Near-term cost exposure.
Frame / Rust Surface rust on crossmembers Structural review.
Road Test Notes Pulls right under braking Behavior under operation.
Follow-Up Before Purchase Paid inspection and ECM report Next decision point.

Printable Layout

Print this page and add blank rows under the table, or recreate the same fields in a spreadsheet for recurring use.

CSV-Style Field List

Truck VIN,Advertised Mileage,ECM Mileage / Hours,Maintenance Records,Engine Findings,Aftertreatment Findings,Tires / Brakes,Frame / Rust,Road Test Notes,Follow-Up Before Purchase

Example Spreadsheet Row

1XK...,612000,618400 / 18600,Partial PM invoices,Oil seep, no visible coolant leak,DPF cleaned at 575000,Steers 9/32, drives mixed,Surface rust on crossmembers,Pulls right under braking,Paid inspection and ECM report

How to Keep Records

  • Keep the original invoice or digital receipt with the log entry.
  • Use one unit number format across tractors, trailers, and reefer units.
  • Capture odometer, date, defect, corrective action, and next due mileage.
  • Store records where they can be retrieved during maintenance review, sale due diligence, or an audit.

Related checklist pages

Daily Truck Inspection Checklist

DOT Maintenance Records Checklist

Repair Reserve Calculator

Sources and Methodology