Log template
DPF Cleaning Log Template
Track DPF cleaning events, restriction notes, regen complaints, and related aftertreatment repairs in one place.
Use this template with the matching checklist pages, then compare repair totals against the maintenance cost calculator during monthly budget review.
Who Should Use It
Operators who want to understand aftertreatment patterns instead of treating each DPF event as isolated.
HTML Table Version
| Field | Example | Purpose |
|---|---|---|
| Date | 2026-05-14 | Cleaning or diagnostic date. |
| Unit Number | T-204 | Truck identifier. |
| Odometer | 486250 | Mileage at service. |
| Complaint | Frequent parked regens | Why the DPF was reviewed. |
| Codes / Readings | Restriction high, soot load note | Diagnostic context. |
| Cleaning Method | Off-truck bake and air cleaning | What was performed. |
| Related Repairs | Differential pressure sensor replaced | Root-cause context. |
| Invoice Total | 685.20 | Cost tracking. |
| Next Review | Review regen frequency after 30 days | Follow-up plan. |
Printable Layout
Print this page and add blank rows under the table, or recreate the same fields in a spreadsheet for recurring use.
CSV-Style Field List
Date,Unit Number,Odometer,Complaint,Codes / Readings,Cleaning Method,Related Repairs,Invoice Total,Next Review
Example Spreadsheet Row
2026-05-14,T-204,486250,Frequent parked regens,Restriction high, soot load note,Off-truck bake and air cleaning,Differential pressure sensor replaced,685.20,Review regen frequency after 30 days
How to Keep Records
- Keep the original invoice or digital receipt with the log entry.
- Use one unit number format across tractors, trailers, and reefer units.
- Capture odometer, date, defect, corrective action, and next due mileage.
- Store records where they can be retrieved during maintenance review, sale due diligence, or an audit.
Related checklist pages
Sources and Methodology
- Federal Motor Carrier Safety Regulations, Part 396 - Maintenance, inspection, repair, and recordkeeping requirements for motor carriers.
- Parts plus labor planning methodology - Internal method: estimate likely parts range, labor hours, shop rate, fluids, shop supplies, diagnostics, downtime, and regional variation.